16 June 2005
Tips on emailing with the outlook express
The following are some tips on using features available on outlook express. Multiple Recipients If you wish to send the same e-mail to more than one recipient — just type the addresses of the receivers of the mail in the To: field. Separate each address with a comma or semicolon.
Mask E-mail Addresses In some situations, you may want to send the same e-mail to, say, two recipients but you don’t want the recipients to know who else received the mail. Use the Bcc field. Bcc is the acronym for Blind Carbon Copy. Type the e-mail address of the first vendor in the To: field and that of the second in the Bcc: field. Avoid Typing addresses Do you wish to recall e-mail addresses — particularly the long ones — without remembering them? One way to accomplish this is to use the nick name approach. Give a nickname for any e-mail address in the Address Book. Here is an example: Say you want to send mail to a person who is a mathematics professor and whose address is johndoe@mathsdept.sciences.univ.edu. Create an entry in the Address Book for this recipient. In the Nickname field, type, for example, math. To send a mail, you just need to type math in the To: field. Outlook Express automatically substitutes the entry with the actual e-mail address. Insert Signature Do you type your name, title, and contact information (address, telephone, fax, etc.) at the end of the message? If you send many mail daily, this task can be laborious and prone for typos. Here's one way to perform the task with ease: Insert a signature file at the end of the message. The file is a text file that contains your contact info. You just have to create it once and save it with a .txt extension (e.g., sig.txt). Then, insert the same — using the Insert option — in as many messages as you wish. Note that you can have different signature files for a different set of messages and e-mail accounts. Create Filters Are you tired of receiving unsolicited or spam mail? Filters, to an extent, can help you to tackle such mail. You can use the Message Rules option and create several filters to filter unwanted mail. Each filter is comprised of a rule. A rule has one or more conditions and actions. Whereas a condition specifies the criterion to filter the e-mail, an action indicates how to deal with the filtered e-mail. Here's an example of a rule: (a) Condition - Where the Subject line contains specific words e.g., Lose Weight in 21 Days. (b) Action - Delete if from server. Compose Offline A nice thing about e-mail is that you don't have to compose the message when you're connected to the Internet. To use this feature, start OE and specify that you want to work offline. Compose the message. Then, click Send Later from the File menu. Your message will be stored in the Outbox folder. Any time afterwards, to send the mail, connect to the Internet and use either the Send and Receive or Send All option from the Tools menu. In case your message is incomplete, you can save it in the Drafts folder. After you've typed the (partial) message, click File > Save. An alert box displays a message that your mail has been saved in the Drafts folder.
Mask E-mail Addresses In some situations, you may want to send the same e-mail to, say, two recipients but you don’t want the recipients to know who else received the mail. Use the Bcc field. Bcc is the acronym for Blind Carbon Copy. Type the e-mail address of the first vendor in the To: field and that of the second in the Bcc: field. Avoid Typing addresses Do you wish to recall e-mail addresses — particularly the long ones — without remembering them? One way to accomplish this is to use the nick name approach. Give a nickname for any e-mail address in the Address Book. Here is an example: Say you want to send mail to a person who is a mathematics professor and whose address is johndoe@mathsdept.sciences.univ.edu. Create an entry in the Address Book for this recipient. In the Nickname field, type, for example, math. To send a mail, you just need to type math in the To: field. Outlook Express automatically substitutes the entry with the actual e-mail address. Insert Signature Do you type your name, title, and contact information (address, telephone, fax, etc.) at the end of the message? If you send many mail daily, this task can be laborious and prone for typos. Here's one way to perform the task with ease: Insert a signature file at the end of the message. The file is a text file that contains your contact info. You just have to create it once and save it with a .txt extension (e.g., sig.txt). Then, insert the same — using the Insert option — in as many messages as you wish. Note that you can have different signature files for a different set of messages and e-mail accounts. Create Filters Are you tired of receiving unsolicited or spam mail? Filters, to an extent, can help you to tackle such mail. You can use the Message Rules option and create several filters to filter unwanted mail. Each filter is comprised of a rule. A rule has one or more conditions and actions. Whereas a condition specifies the criterion to filter the e-mail, an action indicates how to deal with the filtered e-mail. Here's an example of a rule: (a) Condition - Where the Subject line contains specific words e.g., Lose Weight in 21 Days. (b) Action - Delete if from server. Compose Offline A nice thing about e-mail is that you don't have to compose the message when you're connected to the Internet. To use this feature, start OE and specify that you want to work offline. Compose the message. Then, click Send Later from the File menu. Your message will be stored in the Outbox folder. Any time afterwards, to send the mail, connect to the Internet and use either the Send and Receive or Send All option from the Tools menu. In case your message is incomplete, you can save it in the Drafts folder. After you've typed the (partial) message, click File > Save. An alert box displays a message that your mail has been saved in the Drafts folder.
# posted by vdodon @ 06:13 
